The situation
What finance needed to control
The financial core was working, but purchasing still began in email and conversation. Finance often saw the commitment only when an invoice arrived.
Vendor onboarding, statutory treatment, payment execution and reconciliation were handled under time pressure. Duplicate records and unreliable ageing made control harder.
What TechFarben did
Built the operating path end to end
- Built requests for quotation, contracts, purchase orders and approvals as one controlled process.
- Made verified vendor onboarding a gate before a supplier can transact.
- Connected approved payments to the bank and returned reference data for reconciliation.
- Automated statutory e-invoicing and withholding tax across the purchase cycle.
- Rebuilt payables ageing, reconciliation and approval rules through tracked change items.
The result
What changed in operation
Spending is controlled before commitment. Vendor information and compliance requirements are captured before the first invoice arrives.
Payments and reconciliation now use the same source in both directions. The finance team runs day-to-day activity without external dependence.